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Accounts Assistant

ID: #13689     Date: 28/07/17

Location England, South East, Oxfordshire
Company Carter Jonas LLP
Salary by agreement
Job type Permanent
Sector(s): Accountancy jobs
Carter Jonas LLP

Essential Skills, Knowledge, Qualifications & Experience

  • Experience of working in a busy accounts payable function
  • The ability to work both supervised and unsupervised and make decisions in an effective manner
  • Management of time and workloads to best support the business
  • Strong data input skills to ensure accuracy of invoice coding to the general ledger
  • Be an excellent communicator with good written and oral communication skills
  • Use initiative and take a proactive and problem solving approach to complex queries
  • Be a strong team player who can work well under pressure, use initiative, meet deadlines and prioritise your workload effectively
  • Demonstrating calmness, confidence and perseverance in demanding situations
  • Be innovative and enjoy finding solutions to enhance and develop current processes
  • Sound interpersonal skills, with the ability to communicate accounts issues to non-accounting people
  • Have an interest and aptitude for numerical work, educated to GCSE Maths C or above
  • Be organised with great planning skills but be able to flex and adapt accordingly
  • Work effectively within the team, sharing knowledge and ideas
  • Be self- motivated with the desire to learn
  • Focussed on providing excellent service
  • Strong IT skills with knowledge of MS office, Word, Excel and Outlook

Desirable Skills, Knowledge, Qualifications & Experience

  • Experience of client accounting
  • To have an understanding of VAT in respect of general accounting
  • AAT qualified is advantageous but not essential
  • Knowledge and experience of TRAMPS database or other finance systems

Job responsibilities


  • Responsible for running, managing and maintaining the commercial client accounts purchase ledger to include:
    • Invoice processing ensuring accurate coding to the general ledger
    • Recharges to tenants
    • Responsibility for preparation of twice weekly payment runs and remittances to clients and suppliers
    • Hold or release invoices for payment in accordance with agreed supplier terms and internal controls
    • Maintain organised and timely filing of all invoices, related transactions and vendor communications
    • Handling purchase ledger related queries and liaising with suppliers both via email and phone where necessary to investigate and resolve
    • Organise and plan workload effectively; raise any concerns or issues early
    • Support the Finance Manager with reporting and analysis, including upkeep of key files
    • Proactively review and resolve creditor balances, focusing on debit balances and invoices that are not approved and reconciling as needed
    • Identify, design and make recommendations to improve the running of the function
    • Develop long-term, positive working relationships with internal and external customers and ensure they receive effective and efficient support
    • Assist with the maintenance of the commercial client accounting records with the completion and presentation of a number of weekly audits
    • Support other members of the client accounts team and provide cover in periods of absence of other team members.

Additional information

Behaviour & Attitude

  • Friendly, conscientious and approachable team player
  • Willingness to tackle a variety of tasks with common sense and enthusiasm
  • A professional manner and outlook with regard to appearance, behaviour and attitude
  • Client focussed

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Name    Carter Jonas LLP

Phone  01733 588656

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