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Finance Co-ordinator

ID: #16368     Date: 07/12/17

Location England, London
Company Arup
Salary by agreement
Job type Permanent
Sector(s): Accountancy (Qualified) jobs

  • Excellent knowledge of Microsoft packages
  • Ability to train others in finance topics/software
  • Ideally degree level, but minimum of two A levels or equivalent
  • Finance-related qualification would be useful, eg Level 4 NVQ in business admin or finance, or AAT/CIMA qualification

Job responsibilities

  • Assist in/take responsibility for Operating Plan process by running Ovaview reports, completing appropriate templates, chasing staff for information, updating PFF on behalf of project managers
  • Prepare first draft of Operating Plan for review with Senior Finance Officer and practice leader. Submit approved Plan in accordance with Regional deadlines.
  • Monitor income, profit and costs monthly against operating plan, advising leaders and senior team where there is variance.
  • Prepare monthly reports for leaders
  • Chase project managers for invoicing and monitor income against costs on projects.
  • Chase project managers for forecast updates where necessary and update PFF
  • Use Ovaview to download data for bespoke reporting
  • Use CRM proactively, ensuring financial data is accurate, chasing project managers for information, running reports to check pipeline activity and ensure that job number applications comply with local protocols.
  • Provide project managers with break-even rates ensuring information is accurate and in accordance with local protocols
  • Monitor and report on staff overheads
  • Provide induction to staff on timesheets and expenses claims, approve timesheets and expenses claims as and when necessary in accordance with local protocols
  • Undertake staff inductions including Office H&S Briefings, Ovaview, Extensity, Concur and CRM briefing
  • Take responsibility for approving and chasing timesheet completion to ensure that all timesheets are completed before month-end financial close.
  • Chase project managers for supplier invoice authorisation.
  • Authorise suppliers invoices where necessary
  • Liaise with Accounts Payable for payment dates for suppliers and/or staff
  • Advise Project Managers on appropriate financial set up for projects and provide training on Ovaview where necessary

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Name    Arup

Phone  +44 (0) 207 755 4659

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